Discover zExpense - an effortless way to manage expenses for your team
We designed zExpense for employees, approvers, and accountants who seek a high level of user-friendliness.
With seamless integration with your existing systems, full automation, and customizable features tailored to your needs, zExpense makes it effortless to digitize your bookkeeping.
Experience the simplicity of digitalizing your accounting with a no-obligation demo of zExpense.
We're passionate about zExpense, but don't just take our word for it - take theirs
“zExpense is the right choice for us – easy and always accessible for employees, and just as convenient for the Finance Department.”
Maj-Brit Hansson
Spies A/S
“At Matas, we highly value having control over our expenses, and that’s why we are pleased with zExpense. It provides clarity and makes it easy for users to submit their travel expenses.”
Vibeke H. Wagner
Matas A/S
“Compared to our previous costs for an external bookkeeper, the investment in zExpense quickly paid off – it’s the best and fastest ROI I’ve seen in a long time.”
Allan S. Christiansen
A-Consult A/S
“We’ve experienced tremendous time savings for our volunteers, accounting team, and management. Not to mention the significant cost savings, as the system is affordable, highly efficient, and quickly pays for itself.”
Erik Nielsen
Dyrenes Beskyttelse
Three advantages
when digitizing with zExpense
Eliminate manual work
Time is money, and manual tasks can quickly drain time and resources. By digitizing your expense and receipt management with zExpense, your team can save up to 70% of the time currently spent on manual expense handling.
Embrace a paperless bookkeeping experience
Physical receipts and lost invoices are relics of the past. Take a photo of your receipt using the zExpense app, and let our OCR scanner extract the essential details (date, amount, and currency). Specify the category, and effortlessly submit your expense for approval.
Minimize the risk of errors
Need help dealing with typos or misplaced documents? And do you want to be free of lost receipts?
Eliminate errors resulting from manual processes with zExpense.
Simplify your processes and get rid of tedious tasks by smoothly incorporating receipts into your financial system
With zExpense, you can conveniently upload and store your receipts digitally, ensuring easy access and efficient management.
And the best part? All your data, including receipts, are seamlessly exported directly to your financial system, saving you valuable time and resources.
Say goodbye to manual duplicate work and resource-intensive processes, and say hello to the future standard in receipt management.
zExpense integrates with all major financial systems, including yours. Explore an overview of the finance and payroll systems we integrate with.
Boost your productivity and streamline your workflow by eliminating the need for manual work
Say goodbye to time-consuming tasks and the frustration of manual processes that can be difficult to manage.
Customised workflows
Configure tailored workflows that align with your existing workflows and approval flows.
Deadlines & reminders
Create personalized deadlines and reminders for your employees to ensure they are aware of upcoming tasks and due dates.
Keep your corporate card
You can effortlessly exchange data regardless of the bank or corporate card your company uses. This means you can continue to use your current corporate card and maximize its benefits.
Easily manage all your expenses in one place
Centralize all your expense items within the zExpense app and have a clear overview of your company’s expenditures readily accessible at your fingertips.
Defined reports
Define optional reports for accessible insights and effective monitoring of desired data. All information can be presented in a visually appealing format or exported directly to Excel.
Seek VAT refunds
With digital receipts in zExpense, effortlessly extract receipts for VAT refund applications. VAT refund partners can easily access your receipts through zExpense.
Tailor your digital setup with your company's policies
The setup in zExpense offers many possibilities, allowing you to customize your configuration to fit the specific needs of your team and company.
With customizable dimension fields, approval flows, workflows, reminder functions, and more, zExpense can accommodate even the most complex structures and processes.
Define custom dimension fields
Create individual dimension fields to easily segment and generate reports to overview your desired expense items comprehensively.
Automate your approval workflows
Tailor your approval workflows by setting specific approvers for different expense categories or consolidating expenses for approval instead of reviewing them individually. It's your time, your workflow.
Save time and streamline your focus
Set a minimum amount for expenses requiring approval and eliminate the need to spend time approving small expenses. Your time is valuable, so allocate it where it truly matters.
Tailor your digital setup with your company's policies
The setup in zExpense offers many possibilities, allowing you to customize your configuration to fit the specific needs of your team and company.
With customizable dimension fields, approval flows, workflows, reminder functions, and more, zExpense can accommodate even the most complex structures and processes.
Automate your approval workflows
Tailor your approval workflows by setting specific approvers for different expense categories or consolidating expenses for approval instead of reviewing them individually.
Save time
Set a minimum amount for expenses requiring approval and eliminate the need to spend time approving small expenses. Your time is valuable, so allocate it where it truly matters.
Define custom dimension fields
Create individual dimension fields to easily segment and generate reports to overview your desired expense items comprehensively.
Access zExpense worldwide, no matter where your company is located
Managing expenses should be easy and efficient, regardless of your business’s location. That’s why 64 Danish, international, and global companies use zExpense.
A solution for your entire company, regardless of location
If your company has multiple subsidiaries or branches, domestic or international, you can configure a structure that enables seamless collaboration across entities and facilitates consolidated reporting for your group.
Seamless integration with your existing systems
You can effortlessly adapt zExpense to your current setup as our solution seamlessly integrates with your existing finance and payroll systems, banks, and credit cards.
This enables you to automate your data flow and easily import/export data to and from your payroll and finance systems (as well as other HR and project management tools).
We are pleased to offer our REST API for those who want to customize their integration. Getting started with your existing systems is easy. Explore our integrations for further information.
Get in touch with our dedicated support team
zExpense is designed to be user-friendly, ensuring easy understanding and minimizing mistakes.
However, should you require any assistance, our service-minded support team is available to assist you over the phone on weekdays from 8 am to 4 pm.
Take a look at the features you can anticipate with zExpense
Settle in with a cup of coffee and explore our comprehensive video guide showcasing the multitude of features available in zExpense
Expense and Credit Card Receipts
With the zExpense app, you can effortlessly capture images of your receipts and submit them for approval.
Select the app’s expense or corporate credit card option, snap a photo of your receipt, and let the app automatically extract the date and amount. Assign a category to the purchase, hit the submit button, and your receipt will be sent for approval. You can create custom categories and choose specific dimension values that align with your preferences.
Regarding transactions made with a corporate credit card, zExpense seamlessly matches the receipt image with the corresponding transaction.
For expenses, reimbursement can be processed through payroll, bank transfers or the accounts payable module in your financial system based on your company’s preference.
All currency conversions are handled using the exchange rate the credit card company applies at the time of purchase, ensuring that the amounts in zExpense precisely match the invoice on your credit card. zExpense also provides an overview of individuals who still need to document their corporate credit card purchases, making it easy to identify those who need a friendly reminder.
Transactions from BroBizz, phone bills, and other sources can be seamlessly imported into zExpense and processed like credit card transactions.
Mileage Tracking
If your employees use their vehicles and require mileage reimbursement, zExpense simplifies the process by digitizing the mileage log in the app.
By leveraging GPS, you can effortlessly track the precise route taken, eliminating the need for employees to enter their start and end addresses manually. Alternatively, employees can utilize the user-friendly GPS-guided start/stop feature within the zExpense app to record their journey as a digital mileage log.
Employees can create a return route within the same step or continue tracking their mileage if they visit multiple addresses daily. The distance is calculated using Google Maps, and the mileage reimbursement can be quickly submitted for approval and subsequent payment.
zExpense automatically records the total kilometres driven in the current year, triggering a decrease in the reimbursement rate to the lower rate after reaching 20,000 kilometres. The government’s tax rates for tax-free mileage reimbursement are always up-to-date within zExpense.
Your company can establish customized rates for all employees or specific groups, deviating from the government’s predefined rates. Suppose you must report employees’ mileage reimbursements to the tax authorities; you can effortlessly export the reporting basis from zExpense and directly submit it.
Allowances
In the zExpense app, managing your allowances is quick and effortless, always based on the government’s allowance rates.
Within the app, under the allowances section, you can easily register your destination, specify the days you are away, and record paid meals and allowances.
You also have the option to set desired dimension values, such as department and activity. A consolidated reimbursement incorporating mileage and other expenses can include an allowance entry.
Immediate Settlement
With the zExpense app, you can quickly initiate immediate settlement. Submit your receipts, mileage, and allowances directly for instant approval.
Expenses made with a corporate credit card can be finalized in one go without waiting for the bank transaction.
Customize dimension values, such as department and activity, according to your preferences.
Approval
Approving settlements from your employees is easy and convenient with the zExpense app.
The app’s homepage displays a label indicating the number of settlements awaiting approval.
You can view pending settlements and their corresponding amounts within the reimbursements section.
You can review the detailed expenses and associated transactions when you open a specific settlement. The total sum of the entries is also visible on the settlement.
If a settlement needs to be rejected, you will be prompted to explain, after which it will be sent back to the employee.
Approved settlements seamlessly progress through the workflow, typically reaching a controller or the finance department for further processing and finalization.
CONTACT US
Do you have any questions?
Feel free to reach out to us by sending an email to mail@zebon.dk or by clicking the button to fill out the contact form. We will get back to you as soon as possible.
Alternatively, you can also give us a call at +45 72 44 11 90.
